Auto index in word

Last Updated: October 29, Fact Checked. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies.

An index can usually be found at the end of a document, listing the key words and phrases in a document, along with the page numbers they appear on. There are two steps involved in creating an index: defining which words you want to appear in the index and then inserting the index. The Mark Index Entry dialog box opens, where you can set up how the index entry works. The main entry field is filled with the selected text, and you can also add a subentry that will appear below the main entry. Clicking Mark will create an index entry for the selected instance of the word. Clicking Mark All will instead create an index entry for every instance of the selected word throughout the document. Once you mark an entry, formatting marks will be displayed so that you can see the hidden text that marks index entries.

Auto index in word

An index lists the terms and topics that are discussed in a document, along with the pages that they appear on. To create an index, you mark the index entries by providing the name of the main entry and the cross-reference in your document, and then you build the index. You can create an index entry for an individual word, phrase, or symbol, for a topic that spans a range of pages, or that refers to another entry, such as "Transportation. See Bicycles. After you mark all the index entries, you choose an index design and build the finished index. Word collects the index entries, sorts them alphabetically, references their page numbers, finds and removes duplicate entries from the same page, and displays the index in the document. These steps show you how to mark words or phrases for your index, but you can also Mark index entries for text that spans a range of pages. You can edit the text in the Mark Index Entry dialog box. You can add a second-level in the Subentry box. If you need a third level, follow the subentry text with a colon. To create a cross-reference to another entry, select Cross-reference under Options , and then type the text for the other entry in the box. To format the page numbers that will appear in the index, select the Bold check box or Italic check box below Page number format. Select Mark to mark the index entry. To mark this text everywhere it shows up in the document, select Mark All. To mark additional index entries, select the text, selectin the Mark Index Entry dialog box, and then repeat steps 3 and 4.

Depending on your keyboard, you may have to press the Fn key as well to use the F9 key.

If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. To update your table of contents manually, see Update a table of contents. Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level. Note: If you use a Manual Table of Contents style, Word won't use your headings to create a table of contents and won't be able to update it automatically. Instead, Word will use placeholder text to create the look of a table of contents so you can manually type each entry into the table of contents. To update your manual table of contents, see Update a table of contents.

An index lists the terms and topics that are discussed in a document, along with the pages that they appear on. To create an index, you mark the index entries by providing the name of the main entry and the cross-reference in your document, and then you build the index. You can create an index entry for an individual word, phrase, or symbol, for a topic that spans a range of pages, or that refers to another entry, such as "Transportation. See Bicycles. After you mark all the index entries, you choose an index design and build the finished index. Word collects the index entries, sorts them alphabetically, references their page numbers, finds and removes duplicate entries from the same page, and displays the index in the document. These steps show you how to mark words or phrases for your index, but you can also Mark index entries for text that spans a range of pages. You can edit the text in the Mark Index Entry dialog box. You can add a second-level in the Subentry box.

Auto index in word

When you read a book, particularly one with several pages, it is common to find an Index included at the beginning or end of it. The Index usually contains a list of words or phrases used throughout the book. It may also contain the page numbers where the words can be found. If you are working on a lengthy document, you can create an Index of words using Microsoft Word. There are two steps involved in creating an Index on Word. First, select the words you want to appear in the Index, then insert them into the Index. Whether you are just drafting your Word document or have already finished drafting it, you will need to select the words you want in your Index. Only then can you create an Index. Step 2: From the results, click on the Microsoft Word app or document to open it. Step 3: In your Microsoft Word document, highlight the text you want included in the Index.

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You can change the overall look of the index by choosing from the Formats dropdown menu. Terms in your index can point to specific pages in the document or cross-reference to other indexed entries. It's at the top of Word. To continue, highlight another term in your document, and then click the "Mark Index Entry" window to add it to the "Main entry" field. Add a subentry optional. Free Trial. This adds "Williams" to the "Main entry" field for now. Privacy Statement. If you want to change the wording, capitalization, or other parameters, you can do so by editing the text in the "Main entry" box. Didn't match my screen. This is because "Current page" is the default selection in the "Options" section. Microsoft training. You can select a word or phrase by highlighting it with your mouse. To update your manual table of contents, see Update a table of contents.

It has happened to all of us since we were doing school or university work until we have had to present a report in Word at work: when it is time to make an index, we go crazy looking for a way to create it automatically and we end up doing it by hand. Word's automatic indexes are very practical and useful for organizing and facilitating navigation in large documents. Thus, if you create an automatic index in Word, it can help you in:.

Too technical. Popular Categories. Select a word for the index. You can add a second-level in the Subentry box. Newer Windows versions Newer Mac versions Web. Pictures helped. Include your email address to get a message when this question is answered. It's kind of awkward to do: Highlight the word or phrase you want to list as a subentry. On the References tab, in the Index group, click Insert Index. Any additional feedback? To create an index, you mark the index entries by providing the name of the main entry and the cross-reference in your document, and then you build the index. On the toolbar ribbon, select References. Log in Social login does not work in incognito and private browsers. As you make changes to the index, you'll always see a preview in the "Print Preview" box at the top-left corner of this window.